Free Ohio Label Registration Template

How to Use Ohio Label Registration

Filling out the Ohio Label Registration form is a key step for companies looking to sell new or revised alcoholic beverage labels in the state. This process involves careful documentation and adherence to specific instructions to ensure compliance with Ohio's Division of Liquor Control requirements. By following the steps outlined below, applicants can facilitate a smooth registration process. Remember, the goal is to provide all the necessary information and documentation to avoid any delays or issues with your application.

1. Enter your company’s name, address, telephone number, and the name or email of a contact person on the form, ensuring that all information is current and accurate. If this is a new mailing address, check the appropriate box on the form.
2. Select the type of application you are submitting: whether it’s for a new product/label with a $50.00 filing fee, a label revision with no fee, or a new size container, also with no fee. Mark the appropriate box on the form.
3. In the Previous Approval Date section, if applicable, fill in the date of any previous approval received for the product or label.
4. Answer questions 1-6 as instructed on the form, providing details such as the brand name, varietal or type, fanciful name (if relevant), appellation for wines, the specific alcoholic beverage classification, its alcohol content by volume, and information regarding any recently acquired brands.
5. Affix a complete set of labels to the application form, or if necessary, on a separate sheet. Ensure the labels are correctly attached and clearly visible. If the labels cannot be glued directly, affix a photo or electronic image of each label to the application.
6. Print and sign your name, enter your title and the date at the bottom of the form, thereby declaring the information provided as true and correct.
7. Review the Specific Instructions / Document Checklist on page 2 of the form to ensure that all additional documents required with your application are included. These documents include, but may not be limited to, a Federal Certificate of Label Approval (COLA) for applicable products, a territory designation form (DLC1539), and a supplier appointment letter if importing products.
8. Attach the registration fee of $50.00 in the form of a company check, cashier’s check, or money order made payable to the Division of Liquor Control. This step is required for each product/label registered.
9. Submit the completed application form, supporting documents, and the registration fee to the Ohio Division of Liquor Control, addressing it to the Beer and Wine Section at the provided address. It’s advisable to ensure all components are included to prevent the application from being returned.

After submitting your application, expect a processing time of 30-45 business days. During this period, the Division of Liquor Control will review the information and documentation provided to ensure compliance with Ohio regulations. If further information or clarification is needed, the contact person listed on the application may be reached using the provided contact details. Successfully registered products will allow your company to distribute and sell alcoholic beverages within Ohio, following the state’s specific labeling and registration requirements.

What types of products/labels need to be registered with the Ohio Division of Liquor Control?

Any company that bottles or imports beer, malt beverages, wine, or mixed beverages intended for sale in Ohio must register their products/labels with the Ohio Division of Liquor Control. This includes new products/labels, label revisions, or new size containers for existing products.

How much is the filing fee for product/label registration?

The filing fee for a new product/label registration is $50.00. There is no fee for submitting revisions to an already approved label or for registering a new size container of an existing product. The fee must be paid via company check, cashier's check, or money order, made payable to the Division of Liquor Control.

What documents must accompany the application for product/label registration?

In addition to the completed application form, several supporting documents are required: a Federal Certificate of Label Approval (COLA) for all applicable products, a Territory Designation form to specify exclusive sales territory and designate a wholesale distributor (unless the applicant holds an S permit and does not sell through an Ohio wholesale distributor), and a Supplier Appointment Letter if the applicant is importing a product on behalf of a foreign or domestic manufacturer. A complete set of the product's labels must also be attached to the application.

How long does it take to process an application for product/label registration?

The processing time for an application is typically 30-45 business days. It's crucial to ensure that all required documents and the correct fee accompany the application to avoid delays.

What should I do if my company's mailing address has changed?

If your company's mailing address has changed, make sure to check the appropriate box on the application form to indicate this change and provide the new mailing address. Accurate contact information is essential for any needed clarifications during the application process.

Can I submit an application for a label revision or a new size container without a fee?

Yes, you can submit applications for label revisions or to register a new size container of an existing product without paying a fee. However, all other requirements, including necessary documentation and complete label information, still apply.

Filling out the Ohio Label Registration form correctly is crucial for the timely approval of label registrations. However, some common mistakes can lead to delays or rejection of the application. Here are five errors to avoid:

1. Not double-checking the company details: It's essential to ensure that the company name, address, and contact information are correct and current. This includes the telephone number and email address for contact purposes.

2. Omitting the alcohol content: The percentage of alcohol by volume is a required field for all product types. This information must be accurately provided to avoid processing delays.

3. Failure to include the Federal Certificate of Label Approval (COLA): For applicable products, the absence of a COLA from the U.S. Department of Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB), will result in the application being returned.

4. Incorrectly attaching labels: All labels for which approval is sought must be glued to the front of the application unless impractical. In such cases, providing a photo or electronic image of the label is acceptable but often overlooked.

5. Improper payment method or amount: The registration fee of $50.00 must be submitted in the form of a company check, cashier's check, or money order, made payable to the Division of Liquor Control. Failure to provide the correct fee with the proper payment method is a common mistake that can delay the process.

Beyond these specific points, applicants should carefully review all instructions and ensure that every part of the application is completed in full. Providing all required documents and checklists at the time of submission also helps in avoiding unnecessary delays.

• Ensure accuracy in company details: Double-checking the accuracy of your company's name, address, and contact information, can prevent potential delays in the processing of your application.

• Accurately report the alcohol content: The percentage of alcohol by volume is crucial for all product types and must be accurately reported.

• Include necessary certifications: The Federal Certificate of Label Approval (COLA) is a critical document for applicable products and must be included with your application.

• Properly affix labels: Labels must be correctly attached to the application to facilitate the review process.

• Correct payment method and amount: Ensuring the use of the correct payment method and amount is essential to prevent processing delays.

When filing an Application for Product/Label Registration in Ohio, several accompanying documents are often required to ensure a thorough and compliant submission process. These documents help in providing a comprehensive understanding of the product, label, and the company's compliance with local and federal regulations.

• Federal Certificate of Label Approval (COLA): This certificate is issued by the U.S. Department of Treasury's Alcohol and Tobacco Tax and Trade Bureau (TTB). It is mandatory for all products where applicable, confirming that the label meets all federal requirements.
• Territory Designation Form (DLC 1539): This form is needed to designate a wholesale distributor and specify the exclusive sales territory for all products registered by a manufacturer or supplier. It ensures that distribution rights are clearly defined.
• Supplier Appointment Letter: For those importing a product for a foreign or domestic manufacturer, this letter from the manufacturer appoints the applicant as their importer or designated agent. It serves as formal authorization for the applicant to act on behalf of the manufacturer.
• Supplier Application (DLC 1551): This form is crucial for clarifying the supplier's information and their relationship to the product being registered. It helps the Division of Liquor Control understand who is responsible for the product.
• Product Analysis Report: While not explicitly listed in the State of Ohio's document checklist, a detailed product analysis report may be required for certain alcoholic beverages. This report outlines the product's composition and ensures it meets safety and quality standards.
• Proof of Age Statement: This document validates that all individuals involved in the submission process are of legal age. It is particularly important for ensuring compliance with laws regarding the sale and handling of alcoholic beverages.

Together, these documents support the Application for Product/Label Registration, ensuring the applicant meets all necessary legal and regulatory requirements. The process is designed to protect consumers, uphold quality standards, and ensure fair competition among suppliers. Applicants are encouraged to carefully review and include all necessary documentation with their submission to the Ohio Division of Liquor Control.

The Ohio Label Registration form shares similarities with the Federal Certificate of Label Approval (COLA) application required by the U.S. Department of the Treasury's Alcohol and Tobacco Tax and Trade Bureau (TTB). Both documents are essential for the legal sale of alcoholic beverages, ensuring that products meet specific labeling standards set by regulatory bodies. The COLA application, like the Ohio form, mandates detailed product information, including alcoholic content and brand identification, to protect consumers and ensure fair trade.

Trademark Registration forms, used for registering a trademark with the United States Patent and Trademark Office (USPTO), are another type of document that resembles the Ohio Label Registration form. They both require detailed information about a product's brand identity, including names and logos, to prevent marketplace confusion and protect intellectual property rights. While the trademark form focuses on the broader rights of a brand name or symbol across various products, the Ohio form is specific to labeling for alcoholic beverages.

Food Facility Registration forms, mandated by the Food and Drug Administration (FDA), are also similar to the Ohio Label Registration form. These forms ensure that facilities engaged in manufacturing, processing, packing, or holding food products for consumption in the United States are registered, helping to maintain public health standards. Like the Ohio Label Registration, they require detailed information about the company and the types of products produced.

Business License Application forms, required by various state and local governments for operating a legal business entity, share similarities with the Ohio Label Registration form. Both forms are prerequisites for conducting business activities and require information on the business, such as address, type of business, and owner information. However, the Label Registration is specifically focused on the alcoholic beverage industry.

Environmental Protection Agency (EPA) New Chemical Substance forms, required for the manufacture or importation of new chemical substances, parallel the Ohio Label Registration form. They necessitate detailed information on the substance, including its intended use and potential health or environmental impacts, similar to how the Ohio form requires detailed product information for consumer safety and regulatory compliance.

Supplier Appointment Letter, akin to what is required alongside the Ohio Label Registration form for importing products, is a document used in various industries. It officially designates a company or individual as the importer or agent for a product in a specific territory. This document ensures formal authorization from manufacturers to suppliers, echoing the Ohio form's emphasis on clear and authorized product representation in the market.

The Label Information Requirement, akin to what the Ohio Label Registration demands, has its counterparts in industries such as pharmaceuticals, where the U.S. Food and Drug Administration requires detailed labeling including content, warnings, and usage instructions. Both kinds of documents ensure that products are appropriately labeled to inform and protect consumers, albeit in different regulatory landscapes.

Fee Schedule documents, which outline the required fees for various licensing and registration activities within government agencies, are similar to the section of the Ohio Label Registration form that specifies the registration fee. Both types of documents detail the financial obligations necessary for compliance with regulatory requirements, ensuring applicants understand the costs associated with their applications.

Product Registration forms, required by various regulatory bodies beyond the alcoholic beverage industry, such as for dietary supplements, cosmetics, and electronics, share core functions with the Ohio Label Registration form. These forms collect comprehensive product information, including composition and brand details, to ensure safety, quality, and regulatory compliance before market entry.

When completing the Ohio Label Registration form, it's important to be meticulous and pay close attention to the specific instructions and required documents. Here's a comprehensive list of what you should and shouldn't do to ensure a smooth registration process:

• Provide up-to-date company information. Make sure to include your most current mailing address, telephone number, and the name and contact information of a person who can be reached for any clarifications.
• Check the appropriate type of application box. Indicate whether the application is for a new product/label, a label revision, or a new size container to avoid any processing delays.
• Disclose the alcohol content accurately. It's crucial to list the alcohol by volume (ABV) percentage for all types of alcoholic beverages you're registering.
• Attach the Federal Certificate of Label Approval (COLA). For products requiring federal approval, include the COLA from the U.S. Department of Treasury’s Alcohol and Tobacco Tax and Trade Bureau (TTB).
• Include your territory designation and supplier appointment letter if applicable. Submit the necessary forms designating your wholesale distributor and their exclusive sales territory along with a letter from the manufacturer appointing you as their importer or designated agent, when required.
• Affix a complete set of labels. Attach a complete set of the labels for each product you are registering, ensuring they are clearly visible and properly secured to the application.

• Leave sections blank. Ensure no sections of the form are left incomplete, as missing information can lead to your application being returned.
• Forget to include the registration fee. A $50.00 registration fee must accompany each product/label application. Acceptable forms of payment include a company check, cashier’s check, or money order made payable to the Division of Liquor Control.
• Use outdated forms. Always verify that you are using the most current form and instructions provided by the Ohio Division of Liquor Control to avoid submission of outdated information.
• Estimate or guess alcohol content. Provide precise ABV percentages as required, not estimations or guesses, to ensure accuracy and compliance with regulations.
• Overlook the inclusion of additional documents. The need for supporting documentation varies depending on the type of product and the specific application. Failing to attach necessary documents can delay processing.
• Assume immediate approval. Remember to allow 30-45 business days for the processing of your application, and plan your product launches accordingly.

When navigating the complexities of alcohol label registration in Ohio, several misconceptions commonly arise. Below is a list of misunderstandings and clarifications to provide clearer guidance:

• All alcoholic beverages are registered the same way. In reality, the registration process varies based on the type of alcoholic beverage. For example, wines require an appellation, while this is not necessary for beers or mixed beverages.
• Label revisions and new size containers require a registration fee. Actually, updating a label or registering a new size container for an already approved product does not incur a fee, contrary to the initial registration of a new product or label which costs $50.00.
• The same documentation is needed for all types of applications. The documents required depend on the type of application—new product/label, label revision, or new size container. Each type has specific requirements, particularly concerning the Federal Certificate of Label Approval (COLA) and territory designation form.
• Anyone can file the application. The application must be executed and filed specifically by the person, firm, or corporation that will bottle or import the alcoholic beverage, highlighting the importance of official responsibility in the registration process.
• Percent alcohol by volume can be estimated. The percent of alcohol by volume must be exact and is a required field for the registration of all alcoholic beverage types, ensuring that labels accurately reflect the product’s alcohol content.
• A Federal Certificate of Label Approval is not always necessary. A Federal Certificate of Label Approval (COLA) from the U.S. Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB) is needed for all applicable products, which underscores the dual layer of regulatory approval at both federal and state levels.
• The company’s existing mailing address will be used for correspondence. The application explicitly asks to check if the provided address is new, indicating that the Ohio Division of Liquor Control requires the most current mailing information for communications.
• Submitting incomplete applications has no repercussions. Incomplete applications or those lacking necessary documents are subject to being returned, which can delay the entire registration process. It’s critical to complete the application in its entirety and attach all supporting documentation as requested.

Understanding these key points can greatly simplify the process of registering a product or label with the Ohio Division of Liquor Control, ensuring compliance with state regulations and avoiding unnecessary delays.

Understanding the intricacies of the Ohio Label Registration form is essential for anyone looking to navigate the state's regulatory requirements for alcoholic beverages. Here are nine key takeaways to equip you with the knowledge needed to efficiently file this form and ensure compliance.

• Print Legibly or Type: The Ohio Label Registration form mandates that all information be provided in a legible manner. This ensures that the Division of Liquor Control can easily review and process your application without unnecessary delays or requests for clarification.
• Filing Requirement: The application must be completed and submitted by the entity responsible for bottling or importing the beer, malt beverages, wine, or mixed beverages. This ensures that the Division accurately records the responsible party for each product.
• Application Types: Clearly indicate whether the application is for a new product/label, a label revision, or a new size container. The type of application affects the processing time and fee structure, making this distinction important for efficient processing.
• Alcohol Content Disclosure: It is compulsory to state the alcohol by volume (ABV) percentage for all products, ensuring consumers are informed about the alcohol content of beverages available in Ohio.
• Federal Certificate of Label Approval: For applicable products, a Federal Certificate of Label Approval (COLA) from the Alcohol and Tobacco Tax and Trade Bureau (TTB) is required. This federal approval is a prerequisite for state registration, underlining the need for compliance at both levels.
• Territory Designation: Manufacturers or suppliers need to submit a Territory Designation form to appoint a wholesale distributor and define exclusive sales territories, unless selling products directly through an S permit without a distributor in Ohio.
• Supplier Appointment Letter: If importing products on behalf of a foreign or domestic manufacturer, an appointment letter from the manufacturer is necessary. This letter legitimizes your role as an importer or a designated agent in Ohio.
• Label Submission: A complete set of the labels intended for registration must be attached to the application. This allows the Division to assess compliance with labeling regulations and approve the labels for use in the marketplace.
• Fee Structure: Submit a $50.00 registration fee for each product/label registered, using an acceptable form of payment. This fee covers the cost of processing the application and is essential for the submission to be considered complete.

By adhering to these guidelines, applicants can streamline the registration process, ensuring their products comply with Ohio's regulations and are quickly brought to market. Understanding these key aspects of the form not only simplifies compliance but also reinforces the importance of accuracy and attention to detail in regulatory affairs.